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Air Bar Diamond Sample Order Workflow Checklist 2026
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Diamond purchase order.
Wholesale demand in this category is driven less by novelty than by consistency, and sample order workflow is where that consistency is measured.
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Why sample order workflow matters on the Diamond
Request samples with the final specification, not an approximation.
The most common mistake is optimising for the first order instead of the fourth, which is where Diamond economics actually settle.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Diamond |
| Brand | Air Bar |
| Category | E-Liquids |
| Battery | 1300 mAh |
| Output range | 8-60 W |
| Capacity | 1.0 ml |
| Charging | Magnetic dock |
| Coil options | 0.4 / 0.6 ohm |
| Carton quantity | 240 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
The most common mistake is optimising for the first order instead of the fourth, which is where Diamond economics actually settle.
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Checklist
- Confirm the exact configuration in writing before the deposit is paid.
- Review the reorder point after one full selling cycle.
- Log sell through by account for the first eight weeks.
- Verify that artwork matches the approved compliance template.
- Request batch photographs and a packing list prior to shipment.
- Check carton quantities against the commercial invoice line by line.
Commercial terms
Freight terms should be named explicitly, because an unclear incoterm is the fastest way to lose a relationship.
Volume commitments work best when they are structured as a rolling target rather than a single fixed number.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (131 units) | Tier 1 | 14-21 days |
| Pallet (1698 units) | Tier 2 | 14-21 days |
| Container (9652 units) | Tier 3 | 7-12 days |
Frequently asked questions
How many Diamond samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Final word
None of this is complicated, but it does need to be written down and reviewed on a schedule.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.